Friday, April 25, 2025

Bay Area Rodeo

Best Buck in the Bay

Vendor FAQ

What's the Address? 

  • The rodeo grounds is located at :

23450 Moscow Rd Duncans Mills, CA 95430

  • For those that are towing a trailer, we highly recommend not following your GPS directions that will have you taking Hwy 12 at Santa Rosa.  Stay on US101 north until you get to Exit 494-River Road. Follow River Road all the way out through Guerneville, Monte Rio and as you enter Duncans Mills take a left onto Moscow Rd. The entrance to the rodeo grounds will be the first driveway on the left. Please remember that it's still tourist season, so plan on giving yourself some extra time in case there is traffic. The closest fuel station is in Guerneville, so if you're coasting in on empty, you may want to fill up there!

When Should I Arrive to Set up? 

  • The rodeo begins at 12pm both Saturday and Sunday. All set up must be complete by 10:00 AM on Saturday morning.  We encourage you to arrive on Friday, if possible, to allow you optimal set-up time. It is helpful if you can give us a general arrival time so we know when to expect you.
  • Your booth space will be assigned to you. If there is a specific space you are hoping for, please indicate that on your application. Specific spaces are not guaranteed, but the festival coordinator will attempt to take it into account. 
  • No vehicles will be allowed at booth spaces without prior approval. 
  • All vehicles must be removed from the festival area by 10:30AM.

Do I Need to Provide any Documentation?

  • If you are selling or giving away food items, the State of California REQUIRES you to hold a temporary or permanent food license for community events. 
  • If you DO NOT currently hold a food seller's license you MUST submit your application 30 days PRIOR to the event in order to not be assessed late fees on your application. 
  • Please visit the below website for any futher questions on how to obtain your food seller's permit:

https://sonomacounty.ca.gov/health-and-human-services/health-services/divisions/public-health/environmental-health-and-safety/programs-and-services/food-safety-program/temporary-food-facility-permit-for-community-events

Will I have WIFI and/or Power Available to Me? 

  • Basic WIFI can be made available to you, if requested. Please be aware that Duncan's Mills is rural and has limited functionality for WIFI and cellular service. This means that the WIFI provided may be slow in functioning at times.
  • If you have an AT&T hotspot, we highly recommend that you bring this with you. There is an AT&T tower close by that will provide you faster and better service if your business relies heavily on credit card use. 
  • There will be NO ATM on site; however, there is an ATM located across the street. 
  • Power is limited and may not be conveniently placed near your booth. Plug in's are limited to one plug per booth and will be assigned by the festival coordinator. There is no guarantee of a plug in unless you request prior approval. 

Are Tables/Power Cords/Pop-ups Provided?

  • No. Tables, power cords, pop ups will NOT be provided. You are required to bring a pop-up to protect yourself and your goods from weather. Electrical plug-ins are limited and not always conveniently placed. If you require power, we suggest you pack enough power cord to cover 200 feet in case you are not placed close to a plug. You are also welcome to provide your own generator for use at your booth.

  • All booths must have a back wall, which can be a tarp or similar covering, to help with the flow of traffic in the main vendor area. Vendors are required to sell only from the front of their booth to maximize exposure for all vendors. Booths without an appropriate back wall will not be approved for setup.

  • GSGRA Bay Area is not responsible for damage or losses during the event. Vendors are solely responsible for booth security.

If I Can't Attend, Can I Get a Refund?

  • Refunds will not be given for any booth spaces cancelled 45 days or less from the rodeo date. We ask that you do not accept a booth space if you are unsure if you can attend, as there is usually a waitlist for vendors. 

What's the Weather Like?

  • Our weather is typically very nice in the afternoon, but does cool off in the evening. So if you are staying in the area or on the grounds, we suggest you pack a sweatshirt or jacket for the evenings. 

What's the Typical Attendance? 

  • Our event attendance typically ranges from 2000-2500 people over the course of the weekend. This has been steadily increasing each year, but these numbers have been the average. We have a very diverse crowd - ranging from the young adults, children, and families of all ages!

Can Vendors Attend the Evening Events?

  • Yes!!! We invite you to join us if you would like! You are also free to keep your booths open during this time if you choose - entirely up to you!